Craft Organizer

Organizational Management Guide : Efficient Planning

In this part of our guide to organizational management we cover organizational planning…

Planning is essential for an organization to achieve its desired objectives, and must be undertaken at each and every step of its development. Its necessary to first plan on a broad organization-wide scale and then to drill down through the different levels of the organization so that everyone within it knows what is required of them.

It begins with the highest authorities in the organization assessing where the organization currently is, where it needs to be and what work, programs, and organizational growth (over a period of time (six months, a year, a five years, etc.) are necessary to achieve where it wants to be.

The second step is to work down through the organizational structure to develop separate goals for different divisions (such as finance, human resources, etc.), and even to break those down into sub-divisions (for example finance could be split into international sales or payroll, and human resources categorized by recruitment or employee training). Based on factors such as past performance, natural growth, external trends, or even comparisons with similar companies, clear goals can be set for each division or sub-division. Clear goals are those that specify the expectation and can include objectives like, increase sales by 15%, reduce fourth quarter costs, or improve employee retention.

The goals and objectives are the starting point for building a list of specific tasks that will need to be completed in order to reach the goal. The tasks should be laid out in logical sequence and a time-frame for the completion of each determined before they are assigned to particular departments or individuals, who will then be made responsible to complete them.  Review dates should be set and communicated, performance management plans developed, and requisite procedures generated to guide the process.

If properly and thoroughly completed, organizational planning will result in providing employees with a clear-cut expectations and an understanding of how their individual contributions can directly and indirectly affect the achievement of system-wide goals. Taking care to provide employees with enough work to keep them challenged is important, as is not giving them such an overwhelming workload that they become discouraged.  Success never comes with a guarantee, but proper planning can increase the odds of success and decrease the chances of an organizations failure.

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